Follow these steps to add odd and even page headers to your Word 2007 documents:

• Click anywhere on page 1.
• On the Insert tab, click Header in the Header & Footer group.
• Click Austere (Odd Page) or any Header formatted for odd pages.
• Under Header & Footer Tools, click the Design tab and then click to select the Different Odd & Even Pages check box in the Options group.
• Click the Next Section button in the Navigation group.
• Click Header in the Header & Footer group.
• Click Austere (Even Page).

If your document already has a header that is not formatted for odd and even pages, you don’t have to delete it and start over. You can simply convert it to an odd/even format by following these steps:

• Double-click the header area in your document.
• Under Header & Footer Tools, click the Design tab, and then select the Different Odd & Even Pages check box in the Options group.
• Click the Next Section button in the Navigation group.
• Click Header in the Header & Footer group.
• Click Austere (Even Page) or any Header formatted for even pages.

You can also create odd and even footers for your Word 2007 documents. Simply follow the steps above, substituting the word footer for header.

• Click the photo to select it.
• Under Picture Tools, click the Format tab.
• In the Picture Styles group, click the down arrow once to display Row 2 of the overall visual styles. Point to the Reflected Rounded Rectangle style, which is the first style in the second row. Word displays a preview of the style.
• Click the Reflected Rounded Rectangle Style to apply it.

You can also preview a dropped shadow before applying it. Follow these steps:

• Click the photo to select it.
• Under Picture Tools, click the Format tab.
• In the Picture Styles group, point to the Drop Shadow style, which is the fourth style in the first row.
• After you see a preview of the style, click to apply the style.
• Under Picture Styles, click Picture Effects.
• Point to Shadow.
• Click Shadow Options.
• Move the distance slider to 45 pt.
• Click Close.

Before you begin writing your report in Word 2007, follow these steps to add headers, footers, a confidential watermark, and a cover page.

1. Open a blank Word 2007 document and click the Insert tab.
2. Click the Quick Parts command drop-down arrow in the Text group.
3. Click the Building Blocks Organizer.
4. Scroll to the Footer gallery and select Tiles.
5. Click the Insert button.
6. Click the Close Header And Footer button.
7. Click the Insert tab in the Ribbon.
8. Click the Quick Parts command drop-down arrow in the Text group.
9. Click the Building Blocks Organizer.
10. Scroll to the Header gallery and select Tiles.
11. Click the Insert button.
12. Click the Close Header And Footer button.
13. Click the Insert tab in the Ribbon.
14. Click the Quick Parts drop-down arrow in the Text group.
15. Click the Building Blocks Organizer.
16. Scroll to the Watermark Gallery and click Confidential 1.
17. Click the Insert button.
18. Click the Quick Parts command drop-down arrow in the Text group.
19. Click the Building Blocks Organizer.
20. Click Tiles in the Cover Page Gallery.
21. Click the Insert button.
22. Scroll to and double-click the footer section in the document.
23. Click Page Number in the Header & Footer group in the Ribbon.
24. Click Format Page Numbers.
25. Type 0 in the Start At text box and click OK.
26. Click the Close Header And Footer button.

Assemble Professional Documents with Word 2007's Building Blocks

For example, suppose you want Word to make suggestions before automatically changing a misspelled word, as well as identify gender-specific words in your text. Follow these steps:

1. Click the Office button, and then click the Word Options button.
2. Click Proofing.

3. 

   Under When Correcting Spelling And Grammar In Word, click the AutoCorrect Options… button in the right pane.

4. Under the AutoCorrect tab, clear the Automatically Use Suggestions From The Spelling Checker check box. Click OK.
5. Click the Writing Style Settings button.
6. Scroll to Style and click the Gender-Specific Words check box.
7. Click OK twice.

When you are ready to proofread your document, click the Proofing Errors button in the status bar to sort through and correct any errors that Word has found.

When you upgrade to Word XP and/or Word 2003, things have changed for the better. Both Word XP and Word 2003 provided a Smart Tag that would let you change the format of the pasted text to either plain text or the matching format of the Word document. That was a huge improvement, according to Microsoft of course, but in order to change the format of the pasted text, you’ll need to use the Smart Tag everytime you copy or move your text.

Word 2007 had finally changed all that. It allows you to set your own default paste option so that you can use it everytime you paste! Talk about time-saving now.

To make use of this feature, you’ll need to take the following steps before you copy or move text:-

1. Click the Office button
2. Click the Word Options button
3. Click Advanced on the left side of the window
4. Under the Cut, Copy, and Paste section, click the drop-down arrow of the Pasting From Other Programs box and select Match Destination Formatting.
5. Click OK.

Now, when you paste any text into your Word 2007 document, it will be reformatted to match the destination document.

Now, when you paste any text into your Word 2007 document, it will be reformatted to match the destination document. Don’t worry, you still have the Smart Tag to use in case you need the copied/moved text to retain its original formatting.

On the other hand, Word 2007 also lets you change the default paste options differently depending on the source document. For example, while you may want to match destination formatting when copying between documents, you may want pasted text to keep its formatting when you need to move text within a document. In that case, you would not change the Keep Source Formatting (Default) option in the Pasting Within The Same Document box.

How To Set Your Own Default Paste Options With Word 2007

• In the ribbon, click the Page Layout tab.
• Click the Margins tool in the Page Setup group.
• Click Custom Margins.
• Change your right and left margins to one inch.
• Click the Default button.
• Click Yes.

All new documents based on your document’s template will have one-inch margins. If you need to temporarily change the margins to one of the standard choices — for example, two-inch left and right margins — follow these steps:

1. In the ribbon, click the Page Layout tab.
2. Click the Margins tool in the Page Setup group.
3. Click Wide.

The left and right margins for the document you are currently working on will adjust to two inches.

How To Change The Default Margins Of Your Word 2007 Documents

• Click the Office button.
• Click the Word Options button.
• Click Save.
• Under Save Documents, click the Browse button next to the Default File Location text box.
• Navigate to and click the folder you want to be your default.
• Click OK twice.

How To Change Your Default Document Folder Location in Word 2007

If you save a new document in Word 2007, it will save in Word 2007 format. If you know you will be sharing your document with users of older versions, such as Word 2002 or Word 2003, you may want to set the default to the older format to ensure that those users will be able to read your newly-created documents.

Follow these steps:

• Click the Office button.
• Click the Word Options button.
• Click Save.
• Under Save Documents, click the drop-down arrow in the Save Files In This Format Box and select Word 97-2003 Document (*.doc).
• Click OK.

By default, all new files will save in a format that users of earlier Word releases can read.

How To Save Word 2007 Documents To Word 97-2003 Documents

For example, if your document contains SmartArt (which is a feature that is not supported in earlier versions of Word), when a colleague using Word 2003 opens your document, the SmartArt graphics will be converted into a single object that cannot be edited.

To have Office check the document for features that are not supported in earlier versions of Word, follow these steps:

• Click the Office button.
• Point to Prepare in the left pane and click Run Compatibility Checker.

Word 2007 provides a report that lists the document’s unsupported features and details what you can do …

Word 2007 provides a report that lists the document’s unsupported features and details what you can do, if anything, to make your document readable in earlier versions.

If you frequently e-mail documents in compatibility mode, you can have Word automatically run a compatibility check every time you save a file.

To do so, select the Check Compatibility When Saving In Word 97-2003 Formats check box in the Word Compatibility Checker dialog box before clicking OK to close the compatibility report.

I’m writing this because recently I’ve just blown one deal for multiple licenses of Adobe Acrobat, and though yes, I felt the pain in my heart when I do so, but the matter of fact is, if I don’t blow the deal, I will feel that I’m not doing my job well.

So what happen?

Actually, it’s just that this customer had asked me to quote them 5 licenses of Adobe Acrobat and when I presented them the quote, they were kinda shock at the price and was asking me for any other alternatives. So, I dived in further with them and in the end of the day, all they need is just to save their document into PDF formats so that they can email to their suppliers and/or their customers and that’s all.

They don’t need to edit the PDFs, they don’t need to add more pages or remove any pages from any PDFs, they don’t need annotating their PDFs and basically, they just don’t need Adobe Acrobat!!

Their operation is very simple and in their systems, they only have some basic software and Microsoft Office 2007, which they purchased from me. They just need to generate the PDFs from their Microsoft Office 2007 and that’s all.

I told the boss if that’s the case, why not sign up a maintenance contract with my company and in return, I’ll teach him how to produce these PDF files without spending a dollar on any software, and of course, legitimately. He agrees and the bet is on.

I show him how it was done, and he sign the contract with us

I show him how it was done, and he sign the contract with us

Actually, he had wanted to sign the contract with us already but just that he thought he need to purchase the Adobe Acrobat, the contract have to be postponed to a later date. When I managed to show him my trick, the money is saved and our contract is done. So, by helping him save the money and lost the deal for Adobe Acrobat licenses, I managed to make more for my company by having the contract signed. Not a bad deal after all.

So, how do I do it? Simple, just follow the steps below:-

• Open Microsoft Word 2007 (Microsoft Excel 2007 also can)
• Press F1 to go to Help and type PDF in the search box and press Enter
• Scroll to and click Enable Support For Other File Formats, Such As PDF And XPS.
• Under “What Do You Want To Do?” click Install And Use The Publish As PDF Or XPS Add-In From Microsoft.
• When the Web page displays, click Microsoft Save A PDF Or XPS Add-In For 2007 Microsoft Office Programs.
• Follow the instructions to download the add-in.

Of course, to do the above, your computer MUST be connected to the Internet.

Now, to save any documents as a PDF file, follow the steps below:-

• Open the document
• Click the Microsoft Office button, move to Save As, and click PDF Or XPS.
• Click the Options button to set Bookmarks, choose whether you want to save a part of the document or the entire document, and/or exclude document elements from the file. Click OK.
• Click the appropriate button for Standard or Minimize optimization.
• Click Publish.

You only need to download the support once and you can use this method for your Microsoft PowerPoint 2007 documents too.

Neat huh