For example, say you are importing a column of data from an Access database table that contains fractions such as 1/50, 2/70, and 30/65. You will need to format the column of cells containing the data to an appropriate fraction format before importing. Follow these steps:

• Select the column that will contain the fractional data.
• Right-click the selection.
• Select Format Cells.
• In the Number tab, under Category, select Fraction.
• Under Type, select Up To Two Digits (21/25), then click OK.

Now, when you import the data to that column, Excel will format each entry as a fraction. Keep in mind that if the data contained fractions such as 30/750, you would select Up To Three Digits (312/943) in Step 5. If you wanted to display your data as fractions over 100 (for example, 30/65 displayed as 46/100), you would select As Hundreds (30/100) in Step 5.

Alternately, if you won’t be using the fractions in calculations, you can prevent Excel from changing your entries to dates by applying the Text format to the cell before you enter the data. In that case, in Step 4 select Text under the Category list, and then click OK.

1. Open the workbook containing the report you want to send.
2. Press [Alt][F11].
3. In the Project-VBA Project pane, double-click ThisWorkbook.
4. Go to Insert | Procedure.
5. Click in the Name text box and enter WeeklyReportEmail. Click OK.
6. At the prompt, enter the following code:
   • Dim DistList As Variant
   • DistList = Array(“name1@company.com”, “name2@company.com”, “name3@company.com”)
   • ActiveWorkbook.Sendmail Recipients: = DistList
7. Press [Alt]Q.
8. Press [Alt][F8].
9. Click WeeklyReportEmail in the Macro list.
10. Click the Options button.
11. In the Ctrl+ box, enter m. Click OK.

Now when you need to send a report to everyone on your distribution list just open the workbook and press [Ctrl]M.